At Ian Barker Gardens, we create beautiful, functional and timeless gardens. Through thoughtful design, meticulous execution and care that lasts, we have created some of Melbourne’s most admired gardens.
The Role
Thanks to an internal promotion, Ian Barker Landscapes (the landscape construction division of Ian Barker Gardens) has a rare opportunity for a Construction Coordinator to join the team.
This role is ideal for a skilled administrator who knows how to drive results, keep projects moving forward, and prevent anything from slipping through the cracks.
You’ll be reporting to and working closely with our Construction Manager, Steve, who has over 30 years of experience in the industry.
Core Duties
- Producing landscape construction quotes (inc. quantifying, sourcing prices and formatting).
- Providing general support to the landscape supervisors (on-site), including creating job packs, liaising with sub-contractors and ordering materials.
- Weekly invoicing and sending detailed project updates to clients.
- Client support and communication, including the arrangement and attendance of site meetings.
- Administration of construction projects, including council requests and permit applications.
- Communication with key stakeholders and internal landscape design and garden maintenance departments.
- Email and phone communications with a variety of personnel, including internal staff, councils and subcontractors.
- General support to the Construction Manager and Project Coordinator.
- General day-to-day office duties, including answering the office phone and office upkeep.
About You
We are looking for a seasoned professional who is proactive, resourceful, solution-focused and dependable under pressure.
- Experience: We are seeking someone with at least 5 years of administrative experience, ideally in a landscaping, construction, or trades/services environment. This is not an entry-level position.
- Highly detail-oriented: You can manage multiple priorities and deadlines simultaneously. You enjoy a fast-paced environment and can cope with shifting priorities.
- Excellent communication: You are clear, confident, and professional in both written and verbal communications, and are able to effectively liaise between office staff, site teams, and clients.
- Tech savvy: You are proficient in using Microsoft Office programs (especially Excel), Xero, and Adobe Creative Suite. Experience using Buildxact is not required, but highly desirable. You’re also confident and quick to learn new systems and aren’t afraid to explore alternatives that could improve current practices.
- Team-oriented: You are an approachable, friendly and eager to contribute to a collaborative workplace culture. You love working in a team but are also comfortable working independently.
What We Can Offer You
You’ll get to spend your days working in a beautiful (and recently renovated), light-filled office surrounded by some of the best co-workers you’ll meet! In addition, we can also offer:
- Competitive salary: Offered based on experience and can be discussed with the successful candidate.
- Hybrid working options: We are open to our team members working up to two days from home per week once all training periods have been completed.
- Flexible work hours: Monday to Friday, with flexible start and finish times (no weekend work).
- Career development: Potential for future growth in a well-established company with a strong reputation and pipeline of work.
- Variety: Work on a diverse range of tasks across multiple high-end residential projects.
This role can be challenging at times, but our team will be there to support you every step of the way.
How to Apply
If you think this position sounds like the perfect fit for you, please submit your resume and cover letter outlining why you’d be a great fit for the role here.
To learn more about Ian Barker Gardens and to view our work, visit www.ianbarkergardens.com.au or follow us on Instagram at www.instagram.com/ianbarkergardens.